Project Control Officer

Job Description:

• The Supply Chain Project Control Officer will work with the procurement and project teams to support procurement needs and ensure project processes comply with organizational policies.
• This role includes working with stakeholders to ensure sourcing documents are complete and accurate, maintaining documentation, supporting procurement system entries, and creating purchase orders.
• The officer will also prepare briefing notes and other documentation as required.

• Minimum 4 years of experience with, and understanding of, procurement principles and processes.
• Proficiency with procurement tools such as Workday, Client, or eSourcing.
• Demonstrated ability to work effectively with internal and external clients while providing excellent customer service.
• Strong attention to detail with excellent organizational and time management skills.
• Strong leadership skills, accountability, and proven ability in delivery.
• Strong verbal and written communication skills.
• Proficiency in MS Office, including MS Teams document repository and Excel.

• Work with internal stakeholders to ensure sourcing documents are complete and accurate.
• Complete required entries into the applicable procurement system.
• Maintain required documents and ensure a complete audit trail.
• Draft briefing notes and other documentation as required.
• Create and issue purchase orders.
• Support project teams in meeting compliance with organizational procurement policies.

• Knowledge of procurement methodologies and public sector procurement processes.
• Knowledge of project management concepts, including project goals, risk, scope, planning, cost, and quality management.
• Experience working in a professional environment supporting multiple project managers and critical projects to ensure timely delivery in line with organizational standards.
• Experience collaborating with clients, managing project schedules, deliverables, and status reports.
• Experience working alongside project managers to provide updates, escalate issues, identify risks, and manage project documentation.
• Experience routing documents for signature using tools such as DocuSign and maintaining project document repositories.
• Ability to monitor, track, and coordinate project requirements and provide accurate reporting to ensure targets are met.
• Strong relationship management skills to handle client expectations, provide updates, and resolve conflicts between project and functional areas.

• Post-secondary education in a relevant field is preferred.